Add a Project Cost Code

Prerequisites

• If you intend to use a user defined rate class for the new cost code, add it in the project's Rate Structure. See Add a Rate Class.
• If you intend to add the new cost code to a user defined cost report group, you may need to create the cost report group first. See Add a Project Cost Report Group.

1. Select Project Data > Projects in the Navigation Menu. The Manage Projects tab window displays.
2. Click on the Structure [Select] dropdown in the Ribbon Menu and select the project you want from the list.
3. Select the Cost Codes tab. The list of cost codes displays in the window.
4. Click Add at the bottom of the window. The Add Cost Code dialog box displays.
5. Enter a Name and Description.

6. Select the Type from the dropdown. Select Budget, Actual, Earned, or Forecast.

   Tips:

   When you select a Type of Earned, Actual, or Forecast, additional options become available in the Add Cost Code dialog box.

   When you select a Type of Earned, you also need to assign the applicable Budget Sub Cost Code to be used as the basis for calculating earned value. Select the Sub Cost Code in left pane and click the right arrow to move it to the right pane. You can select one of the default alternate budget cost codes labeled "OTB" or "Replanned." Or, first create an alternate user defined budget cost code.

   When you select a Type of Forecast, you can accept the defaults for the additional options, or you can modify the settings to fit your needs. See Set Forecast Options for more information.

7. When you select a Type of Actual or Forecast, select the Level from the dropdown. Select either Account or Work Package. Selecting Account means the values are at the control account level. Selecting Work Package means the values are at the work package level. The default for Budget and Earned cost codes is set to work package and cannot be changed.

8. For the Rate Class, either accept the default or uncheck the Always use default check box to enable the dropdown. Recommend always using the default for Earned cost types or match the setting for the Budget cost type. As a general rule, the Budget and Earned cost codes must always use the same set of rates.

   Tip:

   If you want to revert back to the default rate class for the cost code, click the Always use default check box.

9. If you enabled the dropdown, select the rate class you want to assign to the cost code from the dropdown.
10. Click OK.
11. Click Save in the Ribbon Menu.
12. Optional. Add the new cost code to the applicable cost report group.
    1. Select the Cost Report Groups tab. The list of cost report groups displays in the left pane.
    2. Select the cost report group you want in the left pane and click Add at the bottom of the right pane. An Add Cost Report Group Cost Code dialog box displays.

    3. Select the cost code you want from the list of Available Cost Codes and click OK.

       Tips:

       If you add more than one cost code to a cost report group, the cost code values are added together for data views and reports.

       To remove a cost code assigned to a cost report group, select the applicable cost report group in the left pane, select the applicable cost code in the right pane and click Remove at the bottom of the right pane. A delete confirmation dialog box displays. Click Yes.

    4. Click Save in the Ribbon Menu.
13. Optional. Close the Manage Projects tab.